Case study - automation of payroll using data integration and robotic process automation for US listed Real Estate group

Our global compliance team assisted with the automation of a US-listed Real Estate group's payroll process using data integration and Robotic Process Automation. This work was completed across 15 countries.

What was required?

The payroll landscape for this client across EMEA is complex with multiple providers across different countries and divisions. As part of a review of this landscape, the client wanted to rationalize their supplier base, streamline their internal processes, improve the reliability of their internal data and move to a corporate solution that bridged across the current divisional structures that are in place.

How did we help?

Following detailed discussions with the client transformation leads for payroll in EMEA, we worked with key stakeholders to design an automatic interface between Oracle HCM and our payroll applications.

The key elements of this approach are as follows:

  • The client pushes out from Oracle PeopleSoft a standard data extract which contains all of the relevant fields for payroll processing in each country in scope
  • This data is uploaded into the PayMap data conversion engine which validates the data inputs for completeness and accuracy
  • The engine then processes the data and translates the inputs into outputs which are the data inputs for the payroll teams at Mazars
  • The Mazars payroll teams pick up the data and process the monthly payroll.

The design allows the client to reduce the amount of data manipulation which they are undertaking internally for payroll and also provides immediate feedback on data quality as part of the validation checks.

The engine is currently being developed with the client and will be rolled out early in 2021.

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